To Main Index of All Documents

Job Title:                 Secretary 

Responsible to:        The President 

Qualifications:

•    Directors general qualifications
                                    •    Ability to take and transcribe notes for minutes of Board meetings
                                    •    Working knowledge of proper spelling, grammar and punctuation
•    Ability to communicate effectively both orally and written
                                    •    Ability to be self starting and enlist enthusiasm of membership 

Job Summary:           

· Responsible for minutes of all Board Meetings

· Custodian of all Club legal records

Duties and Responsibilities:

· Serves on the Executive Committee

· Keeps attendance records at Board meetings

· Takes minutes at all Board and Executive Committee Meetings

· Present a typed copy of the minutes to each Board member within 7 days after the meeting.  Sending a copy via e-mail or US Mail fulfills this requirement.

· Custodian of Club’s official stationary

· Review, record, and mail Club correspondence keeping one copy in the Club files.  The President signs all correspondence.

· Custodian of all Club legal records, such as, but not limited to:

1. By-Laws

2. Newsletters

3. Contracts

4. Minutes of meetings

5. Correspondence

Note:  All Club Records of all types must be kept indefinitely.  Do NOT dispose of any of them.  Club records are passed on to the incoming Secretary of the new BOD.